Overview: This article is for you if you’re looking for several methods to export access to Excel for more than 65,000 records with formatting. We’ll go over a few different ways to convert an Access database to XLSX format in this article. The solutions consist of VBA code, expert guidance, and copying and pasting tables, queries, and database objects.
User commenting on:
I used to have a sizable Access database with about a million rows and entries. I want to convert everything to an Excel worksheet so I can make some calculations and adjustments now. Owing to some problems with the two approaches—that is, copying and pasting the complete table from Access to Excel and using the MS Access tool to move data—the first approach fails by causing the Excel program to freeze and stop responding, while the second approach reveals that no data was added to the spreadsheet. Consequently, I discovered that data from Access could be safely and easily converted to the.xlsx file format using this Softaken Access to Excel Converter.
Export Access to a 65,000-Row Excel Template with Formatting
To easily export data to the.xlsx file format from an Access database file, use the options listed below. Every technique has advantages, distinctions, and restrictions. There is no cost associated with these manual solutions. Therefore, complete information transmission without any data loss cannot be guaranteed. Let’s go deeper now.
1. Using MS Access, Export an Access Database to An Excel Spreadsheet.
- Access the MS Access objects in an Access database.
- Choose the table or query that needs to be converted.
- Select the tab labeled “External Data.”.
- From within the “Export” group, choose “Excel.”.
- Select an Excel file type.
- Give the file’s name and destination explicitly.
- Pay attention to the export wizard’s instructions on field selection and data formatting.
- Finish the process of importing data into Excel from Microsoft Access.
2. The Paste-and-Copy Procedure
Using this method to export Access to an Excel template might be significant if you have a limited amount of Access data. The steps are as follows:
- Launch the Microsoft Access database.
- Go to the query or table.
- Use Ctrl + A to select all of the data.
- Press Ctrl+C to copy the chosen data.
- Launch the spreadsheet template in Microsoft Excel.
- Use Ctrl+V to paste the copied data into the relevant cell.
#3. Excel VBA Code (Macro) Export Access Method
Please note that if the data has more than 1048576 rows, you will not be able to import it into the Excel file. As a result, the extra records won’t be sent, and an error will appear if your table, query, or database has more records than the maximum of 1048575 rows for data plus 1 for headers. Now that we have so much knowledge, let’s dive in:
- To export a table, open the Access database file that contains the table.
- Use the “Developer” tab on the ribbon and choose “Visual Basic” or hit “Alt + F11” in Access to launch the VBA Editor.
- Right-click on “Modules” in the Project Explorer. “Insert” → “Module.” in the VBA Editor.
- Copy paste the code below into the just made module in the VBA Editor.
change “YourTableName” and “C:\YourDatabasePath\Database.accdb” in the code to the actual path and name of the table. - The same location and filename of the current Excel workbook should be substituted for “C:\Path\To\ExistingWorkbook.xlsx.” Also, provide the desired target worksheet name in the “TargetSheetName” field.
- List References (If Applicable): You can need to set regards to the Microsoft Excel Object Library and the Microsoft Access Object Library if you haven’t already. In the VBA Editor, navigate to “Tools” → “References” and tick the related boxes to do this.
- Complete the code: To run the code, press “F5” or the “Play” button. As an alternative, you can highlight the ExportAccessToExcel method and hit “F5”.
If you omit these inputs, the function will create a new Excel workbook with the standard sheet name.
Cons of the Manual Methods for Formatting and Exporting Access to Excel
If you are one of the people who is ready to export the Access (MDB/ACCDB) file using the techniques mentioned above, please take note of the following limitations:
I am considering utilizing the previously suggested techniques to move an Access file containing more than 65,000 records to Excel. Then, be careful to take this into account: it can go over the Excel allotment and run the danger of truncation or mistakes while migrating.
- Compatibility problems between Access and Excel versions can occasionally arise.
- Sometimes, critical information is overlooked by readily available solutions.
- Although complicated data can be handled via the VBA code (macro) technique, some technical know-how is needed.
- The export of data from Access to Excel is prone to unavoidable mistakes when done by hand.
Last Belief,
This blog post on Open & Get Access Files to Excel Format with formatting must have given you some knowledge about both expert and free manual options. We also gained knowledge of the difficulties in using the simple-to-use techniques. Consequently, we recommend the most trustworthy version of Softaken Access to Excel Converter.
