Microsoft PowerPoint 2021 is a program that is included in the Microsoft Office suite. It is used to create presentations for personal and business purposes.
In this article, we will discuss the functions and features of PowerPoint presentations in detail, followed by some sample questions based on this topic for upcoming competitive exams.
To know more about the various programs under Microsoft Office, visit the linked article.
Below are some important things to know about the development and introduction of Microsoft PowerPoint:
This program was created by Robert Gaskins and Dennis Austin at a software company called Forethought, Inc.
PowerPoint presentations consisting of slides and other features are also known as PPT.
Many other features were added to PowerPoint, which led to a huge increase in the need and use of this MS Office program.
From the examination point of view, MS PowerPoint is a very important subject. Candidates who are preparing for various government exams can visit the computer knowledge page to get the list of topics covered in the syllabus and prepare themselves accordingly.
Features of Microsoft PowerPoint 2021
There are many features available in MS PowerPoint that can customize and optimize a presentation. The same is discussed below.
Slide Layouts
There are many options and layouts available based on which a presentation can be created. This option is available under the “Home” section and one can choose from the many layout options given.
The image given below shows the various slide layout options that are available for use:
Insert – Clipart, Video, Audio, etc.
Under the “Insert” category, there are many options available where one can choose which feature he wants to insert in his presentation. This can include images, audio, video, headers, footers, symbols, shapes, etc.
Slide Design
MS PowerPoint has various themes using which background colors and designs or textures can be added to the slides. This makes the presentation more colorful and attracts the attention of people viewing it.
This feature can be added using the “Design” category mentioned on the homepage of MS PowerPoint 2021. Though there are existing design templates available, if one wants to add any new texture or color, the option to customize the design is also available. Apart from this, the slide designs can also be downloaded online.
Animation
During a slide show, slides appear on the screen one after the other. If a person wants to add some animation to the way the slides are presented, he or she can refer to the “Animation” category.
Use of PowerPoint 2021 Presentation
PowerPoint presentations are useful for both personal and professional use. Below are some of the major areas where PPT is extremely useful:
Education – Today e-learning and smart classes are being chosen as a common mode of education, PowerPoint 2021 presentations can help in making education more interactive and attracting students towards a revised version of the study
Marketing – In the field of marketing, PowerPoint 2021 presentations can be extremely important. By using graphs and charts, numbers can be shown more clearly and clearly, which the audience may ignore when reading.
Business – To invite investors or to show an increase or decrease in profits, MS PowerPoint can be used
Resume Making – Digital resumes can be created using MS PowerPoint. Different patterns, pictures, etc. can be added to the resume.
Showing Growth – Since both graphics and text can be added to the presentation, it is simple to show the growth of a company, business, student marks, etc. using Powerpoint 2021.
Benefits of PowerPoint 2021
Microsoft PowerPoint is an easy-to-use program and a powerful tool for giving presentations. Whether your presentation needs a visual kick, tools for collaboration, easy accessibility, or the ability to share information beyond the initial meeting, PowerPoint 2021 is a good choice. It can also help reduce speaking anxiety by drawing eyes away from the speaker and toward the screen. Just don’t expect this technique to replace sound and dynamic speaking skills.
Visual Effects
Making your presentation more interesting through the use of multimedia can help improve the audience’s attention. PowerPoint allows you to use images, audio, and video to make a greater visual impact. These visual and audio cues can also help the presenter be more improvisational and interactive with the audience. However, try not to overly rely on these sources as your message can get lost in the clutter.
Collaboration
PowerPoint allows you to work collaboratively with other people. This is especially useful in an office setting where teamwork is important. Several people can collaborate on and contribute to a presentation.
Sharing Content
Share your PowerPoint presentation with the world. Did someone miss your presentation? Ask them to watch it online at a time that’s convenient for them. You can upload your presentation to websites like YouTube, including all the slides, commentary, and transitions included in your work. All you have to do is go to “File,” “Save & Send” and “Create Video.”
Flexibility
PowerPoint can be used in many different effective ways to communicate with your audience. The slides are completely customizable to suit your needs. Depending on your approach, you may want a presentation that is text-heavy, image-heavy, or some combination of the two. Text-heavy presentations are usually good if you are lecturing to a group in your company and want them to take notes. Image-heavy presentations can help you make your presentation more conversational in style because it only contains visual cues. Combining both methods gives the audience the benefits of both visual aids and notes.
Reading Sequence for Screen Readers
To help visually impaired people read more comfortably, Microsoft has introduced Screen Reading Sequence. Visually impaired people usually use screen readers to read and understand the content. If the slides of the presentation are logically arranged using a screen reader, these users can understand the content more efficiently.
Record Slide Show
With this new feature, if you record a slide show presentation, the video of the presenter will also be recorded. In addition, ink and laser points will also be recorded. However, recording a PowerPoint presentation will require a webcam, microphone, speakers, and sound card. After completing the recording, you can save it as a slideshow, or you can save it as a presentation.
Rehash Ink Strokes
Another new feature of PowerPoint 2021 will be really helpful for illustration. Also, there is an option to pause and start from where you want to start the replay. This new Replay option can be established on the Draw tab.
Stock Videos
Microsoft Office products including PowerPoint will get access to Microsoft Cloud’s store of stock icons, videos, images, illustrations, stickers, etc.
Overall, these new options can help people perform more efficiently using the new PowerPoint tools, as it has been added to enhance the performance and creativity of users.
Apart from the existing features in Microsoft PowerPoint, which is now a part of Microsoft Office, some new features have been added in PowerPoint 2021. The new features include changing the reading order for more accessibility and recording presenter videos. Explore the newly added features and new features of Microsoft PowerPoint 2021 via SoftwareDiscountUSA and purchase it now.