How to Remove Duplicate Emails in Outlook?

Are you sick and tired of searching through your Outlook mailbox for duplicate emails? There are several reasons why duplicates could happen, from inadvertent sending to synchronization issues. These copies can waste time and lead to misunderstandings in addition to being an eyesore.

Fortunately, getting rid of duplicate emails in Outlook is an easy process that can help you organize your schedule and take back control of your inbox. This post will walk you through a few easy ways to get rid of duplicate emails in Outlook. Now let’s start this de-duplication process!

Reasons to Delete Duplicate Emails in Outlook

• Recognize syncing settings: If you have several devices configured to synchronize with your Outlook account, be sure the syncing settings are accurate to prevent duplication.
• Avoid forwarding messages: To maintain the conversation on one thread, utilize the respond function rather than forwarding messages. Duplicate messages will be less likely as a result.
• Use filters: To automatically sort emails into particular folders, create filters in your inbox. Email tracking will be simpler as a result, and the likelihood of duplication will decrease.
• Keep your mailbox tidy regularly: Make it a practice to routinely remove outdated and pointless emails. By doing this, you can lessen the possibility of duplication and keep your mailbox organized.

How to Remove Duplicate Emails in Outlook Manually?

Method 1. Use Built-in Clean-up Tool in Outlook

1. Start by launching the Microsoft Outlook app on your machine.
2. Go to the “File” tab.
3. Press the “Options” button.
4. After that, select the “Mail” tab.
5. Navigate to the “Conversation Clean Up” section by scrolling down.
6. Press the “Clean Up Folder” button.
7. Choose the folder that contains the duplicate emails.
8. Once more, press the “Clean Up Folder” button.
9. Hold off till the procedure is completed.
10. Look for duplicate emails in your mailbox. It is now time to eliminate them.

Method 2. Make use of Outlook’s “Remove Duplicate Items” function.

1. Launch the Microsoft Outlook program.
2. Pick the folder that contains the duplicate emails.
3. Navigate to the “Home” tab.
4. Select the “Clean Up” option.
5. From the drop-down option, choose “Remove Duplicate Items”.
6. Await Outlook’s duplicate email scan.
7. Pick the duplicate emails that you wish to get rid of.
8. Select the “Delete” option.
9. Await the process’s completion.
10. Look for duplicate emails in your inbox. It is now time to eliminate them.

Use an Expert Outlook Duplicate Removal Program

There are numerous automated technologies available that can find and eliminate duplicate contacts and emails. It will improve the organization and cleanliness of the Outlook interface. Even if there is a large selection of programs, we always advise using CubexSoft Outlook Duplicate Remover. It offers additional advantages, is simple to use, and is dependable.

Using the Outlook Duplicate Remover tool is the most effective way to eliminate duplicates in Outlook. All Outlook data elements are compatible with it:

• Calendar
• Tasks
• Email
• Contacts
• Notes
• Journal

It is a comprehensive Outlook duplication removal tool as a result. You can designate many criteria, such as subject, to, from, attachments, and more. Moreover, distinct criteria apply to every data item. Therefore, there should be no problems with deleting duplicates from Outlook data items.

Software’s Steps to Delete Duplicate Emails in Outlook

Step 1. Download and run the PST Duplicate Remover Program on your PC.

Step 2. Click on the Select Files or Select Folders button to add PST files and click the Next button.

Step 3. Now, check/uncheck the required data of the Outlook PST file that appears on the software’s screen and press the Next button to continue the process.

Step 4. Pick the appropriate choice from the option “Search Duplicate within the Folders” or “Search Duplicate across the Folders” depending on your requirements.

Step 5. Now, set filters to delete duplicate Outlook

Step 6. Finally, press the Remove button to start the de-duplication process.

Conclusion

In this helpful guide, we have described how to remove duplicate emails in Outlook. It is not an easy procedure for users to remove duplicate emails from Microsoft Outlook. We’ve talked about a step-by-step method to combine and get rid of duplicate emails in Outlook to make things simpler. We’ve covered both professional and manual alternative options in this post. You can remove duplicate emails and select a solution based on your needs.