One of the sophisticated programs provided by the Microsoft Suite is Microsoft Outlook. Duplicate emails and messages are a common issue for Outlook users. Duplicate emails typically lead to confusion and unnecessarily increase the size of Outlook data files. Furthermore, they slow down the Outlook program. It hurts the business’s productivity. Getting new emails and responding to them takes a lot of time. Technical issues are typically the source of this issue. For this reason, users are trying to find a way to get rid of duplicate emails in Outlook.
Therefore, we are here to offer you a variety of ways to get rid of duplicate emails in Outlook. We’ll also talk about PST File Duplication Remover, which is the greatest Outlook duplication remover. However, you should understand the causes of the excessive number of identical emails in Outlook before continuing.
The Reasons Behind Email Message Duplication
Emails are duplicated for a variety of reasons. However, a few of the most frequent causes of the problem are covered here.
- Incorrect Rules Setup: When you receive an email message, it can be confusing if the rules are not configured appropriately. Consequently, it results in the emails being duplicated.
- Brief Intervals Between Sending and Receiving Messages: Emails and other data in the mailbox won’t synchronize if the inbox changes infrequently. There will be duplicate data as a result.
- Account setup error: When the same email account is used on many devices, including computers and mobile phones, the incoming message synchronization occurs repeatedly. It is a major contributor to email duplication.
- Incorrect Mailbox Settings: Outlook doesn’t sync mailbox parameters correctly when you establish an account. It’s likely to keep getting the same email and messages in general.
Here, we’ve outlined the potential causes of Outlook 2019, 2016, 2013, 2010, and duplicate email deletions. We’ll now talk about how to get rid of duplicate emails in Microsoft Outlook.
Several Methods for Eliminating Outlook Duplicate Emails from PST
There are several ways to get rid of duplicate emails in Outlook. All you have to do is investigate every potential troubleshooting technique. You will benefit from it later on.
- Open your Outlook program and check Account Settings.
- Use the Import/Export Wizard in Outlook to delete the same email messages.
- Establish the regulations clearly.
- Set the frequency of inbox updates.
- Empty the Inbox
- Disable the antivirus program.
- A quick fix for removing duplicate emails from Outlook
We will now go over each solution in more depth.
Method 1: Open your Outlook Application and Check the Account Settings.
- To begin, select File > Info > Account Settings in MS Outlook.
- Next, select the Email tab and search for the ideal account name that you wish to set up in Outlook.
- You must choose and delete any instances where the same account appears more than once.
- Lastly, press the close button.
Method 2: Use the Import/Export Wizard in Outlook to Remove Identical Email Messages
- Start by selecting the File tab, Open & Export, and Import/Export wizards in the Microsoft Outlook application.
- Next, choose the option to import data from a file or program.
- Next, select Outlook Data File (.pst) > Next from the menu.
- Go through the PST file again and select the option to “Do not import duplicates.”
- Finally, select the folder you want to export and click the Include subfolders button. Press the Finish button after selecting the Import items into the same folder option.
Method 3: Establishing the Rules Correctly
Verify whether the Outlook rules are configured appropriately. if the rules are not set up correctly. It will cause confusion between several email folders. Establish the rules accurately.
Method 4: Determine the Frequency of Inbox Updates
- Start the Microsoft Outlook software locally first.
- Next, select Define Send/Receive Groups under Send/Receive Groups on the Send/Receive tab.
- Click the group you wish to change in the newly opened dialog box.
- If you want to establish new groups, click the New button.
- Next, select Schedule an automated send/receive every minutes by clicking the Edit button.
- Lastly, select the preferred time period and click the OK button.
Method 5: Organize Your Inbox
Add-ins and tools for Outlook are numerous. This makes it simple for you to tidy up or get rid of duplicate emails. To tidy up your mailbox, adhere to the instructions below:
- Launch the Outlook software.
- Select the mailbox folder.
- Select House > Trash. Set up the following choices now:
- The conversation will be cleaned up by moving and removing duplicate emails.
- Duplicate emails will be removed from any target folder by the Clean Up Folder.
- Duplicate folders and subfolders will be cleaned using the Clean Up Folders and Subfolders tool.
- To permanently remove the emails, right-click on the Deleted Items folder while holding down the Empty Folder button.
Method 6: Switch Off Your Antivirus Program
The antivirus program’s settings and the server connection closure could be the cause of duplicate files in your email. Duplicate emails will be generated if the server connection is not properly ended and emails are not marked as received. You only need to disable email protection and go through the manual antivirus program in order to remove duplicate emails from Outlook.
All of the manual techniques for removing duplicate emails from Outlook have been covered. However, these techniques aren’t secure or safe, particularly for inexperienced users. Therefore, we have an additional method that will enable you to permanently delete the identical emails from Microsoft Outlook.
Method 7: An Effective Way to Remove Outlook Duplicate Emails
Among third-party utilities, Softaken PST File Duplicate Remover Software is the most thorough and powerful. It swiftly and securely Delete/Clear Bulk Similar Outlook Emails & attachments from both multiple and single PST files in Outlook. It will assist customers in effectively removing all comparable mailbox data from Outlook. Additionally, it provides the ability to search through whole Outlook PST files for duplicates. We will now proceed with the actions that will allay your concerns.
Steps:
- On your local system, first download and launch Duplicate Remover.
- Next, select the PST file that needs to have the duplicates deleted.
- On the left side, you can preview every email in the PST files here.
- Next, choose the folder containing the duplicate items and press the Next button.
- Select PST > Next as the saving option now.
- To select the basis for removing duplicates, click the Specify Duplicate Criteria button.
- Next, select the preferred location and click the Next button.
- We’ll be deleting your duplicate emails shortly.
You can now import your freshly saved PST file into your Outlook account, and it will be free of duplicate emails.
Final WordsÂ
The main topic of this blog is how to remove duplicate emails from Outlook. In MS Outlook, there are multiple methods that we have covered to get rid of similar emails. You are welcome to look them over. When dealing with such a problem, experts always advise employing automated tools. But feel free to employ any approach that best suits your needs.
